All references to www.yellowbrickroad.co.uk in this policy also apply to this website, www.energise.me.
www.yellowbrickroad.co.uk and www.energise.me collects some Personal Data from its Users.
Owner and Data Controller Yellow Brick RoadSolutions Limited Owner contact email: email@example.com
Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using www.yellowbrickroad.co.uk.
Unless specified otherwise, all Data requested by www.yellowbrickroad.co.uk is mandatory and failure to provide this Data may make it impossible for www.yellowbrickroad.co.uk to provide its services. In cases where www.yellowbrickroad.co.uk specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences to the availability or the functioning of the Service.
Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner.
Mode and place of processing the Data Methods of processing
The Owner takes appropriate security measures to prevent unauthorised access, disclosure, modification, or unauthorised destruction of the Data. The Data processing is carried out using computers and/or IT enabled tools, following organisational procedures and modes strictly related to the purpose indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation ofwww.yellowbrickroad.co.uk (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.
Legal basis of processing
The Owner may process Personal Data relating to Users if one of the following applies:· Users have given their consent for one or more specific purposes. Note: Under some legislations the Owner may be allowed to process Personal Data until the User objects to such processing (“opt-out”), without having to rely on consent or any other of the following legal bases. This, however, does not apply, whenever the processing of Personal Data is subject to European data protection law;· provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof; processing is necessary for compliance with a legal obligation to which the Owner is subject;· processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner;· processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.
The Data is processed at the Owner's operating offices and in any other places where the parties involved in the processing are located. Depending on the User's location, data transfers may involve transferring the User's Data to a country other than their own. To find out more about the place of processing of such transferred Data, Users can check the section containing details about the processing of Personal Data.Users are also entitled to learn about the legal basis of Data transfers to a country outside the European Union or to any international organisation governed by public international law or set up by two or more countries, such as the UN, and about the security measures taken by the Owner to safeguard their Data. If any such transfer takes place, Users can find out more by checking the relevant sections of this document or inquire with the Owner using the information provided in the contact section.
Personal Data shall be processed and stored for as long as required by the purpose they have been collected for.Therefore:· Personal Data collected for purposes related to the performance of a contract between the Owner and the User shall be retained until such contract has been fully performed.· PersonalData collected for the purposes of the Owner’s legitimate interests shall be retained as long as needed to fulfil such purposes. Users may find specific information regarding the legitimate interests pursued by the Owner within the relevant sections of this document or by contacting the Owner.The Owner may be allowed to retain Personal Data for a longer period whenever the User has given consent to such processing, as long as such consent is not withdrawn. Furthermore, the Owner may be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority.
Once the retention period expires, Personal Data shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after expiration of the retention period.
The purposes of processing
The Data concerning the User is collected to allow the Owner to provide its Services, as well as for the following purposes: Handling activity data, Contacting the User, Device permissions for Personal Data access, Managing contacts and sending messages,User database management and Platform services and hosting.Users can find further detailed information about such purposes of processing and about the specificPersonal Data used for each purpose in the respective sections of this document.
Device permissions for Personal Data access
Depending on the User's specific device, www.yellowbrickroad.co.uk may request certain permissions that allow it to access the User's device Data as described below.By default, these permissions must be granted by the User before the respective information can be accessed. Once the permission has been given, it can be revoked by the User at any time. In order to revoke these permissions, Users may refer to the device settings or contact the Owner for support at the contact details provided in the present document.
The exact procedure for controlling app permissions may be dependent on the User's device and software.Please note that the revoking of such permissions might impact the proper functioning of www.yellowbrickroad.co.uk. If User grants any of the permissions listed below, the respective Personal Data may be processed (i.e accessed to, modified or removed) by www.yellowbrickroad.co.uk.
Motion sensors permission
Used for accessing the User's device motion sensors to measure the User's activity such as step counts, stairs climbed, and movement type (walking, cycling, etc.).
Detailed information on the processing of Personal Data
Personal Data is collected for the following purposes and using the following services:·
Contacting the User - Contact form
(www.yellowbrickroad.co.uk) By filling in the contact form with their Data, the User authorises www.yellowbrickroad.co.uk to use these details to reply to requests for information, quotes or any other kind of request as indicated by the form’s header. PersonalData collected: address, city, company name, country, county, date of birth, email address, fax number, field of activity, first name, gender, last name, number of employees, phone number and profession.
Device permissions for Personal Data access·
www.yellowbrickroad.co.ukrequests certain permissions from Users that allow it to access the User's device Data as described below. Device permissions for Personal Data access (www.yellowbrickroad.co.uk)Www.yellowbrickroad.co.uk requests certain permissions fromUsers that allow it to access the User's device Data as summarised here and described within this document.Personal Data collected: Motion sensors permission.
Handling activity data·
This type of service allows the Owner to use the activity data collected by your device in order for www.yellowbrickroad.co.uk to operate or to provide specific features. This may include movements, heartbeat, change in altitude or data about the surroundings.
Managing contacts and sending messages·
This type of service makes it possible to manage a database of email contacts, phone contacts or any other contact information to communicate with the User.
These services may also collect data concerning the date and time when the message was viewed by the User, as well as when the User interacted with it, such as by clicking on links included in the message.
Platform services and hosting·
User database management
This type of service allows the Owner to build user profiles by starting from an email address, a personal name, or other information that the User provides to www.yellowbrickroad.co.uk, as well as to track User activities through analytics features. This Personal Data may also be matched with publicly available information about the User (such as social networks' profiles) and used to build private profiles that the Owner can display and use for improving www.yellowbrickroad.co.uk.
Further information about Personal Data·
We will hold any data you place on our slack channels. You have the right to remove such data and can do so from your own user or by requesting that we do it on your behalf.
We collect your private data such as email address via Mailmunch, this is linked to our Mailchimp account, please see our Mailchimp policy.
The rights of Users
Users may exercise certain rights regarding their Data processed by the Owner. In particular, Users have the right to do the following:·
Withdraw their consent at any time.
Users have the right to withdraw consent where they have previously given their consent to the processing of theirPersonal Data.·
Object to processing of their Data.
Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent. Further details are provided in the dedicated section below.·
Access their Data.
Users have the right to learn if Data is being processed by the Owner, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.·
Verify and seek rectification.
Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.·
Restrict the processing of their Data.
Users have the right, under certain circumstances, to restrict the processing of their Data.In this case, the Owner will not process their Data for any purpose other than storing it.·
Have their Personal Data deleted or otherwise removed.
Users have the right, under certain circumstances, to obtain the erasure of their Data from the Owner.·
Receive their Data and have it transferred to another controller.
Users have the right to receive their Data in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Data is processed by automated means and that the processing is based on the User's consent, on a contract which the User is part of or on pre-contractual obligations thereof.·
Lodge a complaint.
Users have the right to bring a claim before their competent data protection authority.
Details about the right to object to processing
Where Personal Data is processed for a public interest, in the exercise of an official authority vested in the Owner or for the purposes of the legitimate interests pursued by the Owner, Users may object to such processing by providing a ground related to their particular situation to justify the objection.Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this document.
How to exercise these rights
Any requests to exercise User rights can be directed to the Owner through the contact details provided in this document. These requests can be exercised free of charge and will be addressed by the Owner as early as possible and always within one month.
Additional information about Data collection and processing Legal action
The User's Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of www.yellowbrickroad.co.ukor the related Services.
The User declares to be aware that the Owner may be required to reveal personal data upon request of public authorities.
Additional information about User's Personal Data
System logs and maintenance
For operation and maintenance purposes, www.yellowbrickroad.co.uk and any third-party services may collect files that record interaction with www.yellowbrickroad.co.uk(System logs) use other Personal Data (such as the IP Address) for this purpose.
Information not contained in this policy
More details concerning the collection or processing of Personal Data may be requested from the Owner at any time. Please see the contact information at the beginning of this document.
How “DoNot Track” requests are handled
www.yellowbrickroad.co.ukdoes not support “Do Not Track” requests. To determine whether any of the third-party services it uses honor the “Do Not Track” requests, please read their privacy policies.
Definitions and legal referencesPersonalData (or Data)
Any information that directly, indirectly, or in connection with other information— including a personal identification number — allows for the identification or identifiability of a natural person.
Information collected automatically through www.yellowbrickroad.co.uk (or third-party services employed in www.yellowbrickroad.co.uk), which can include: the IP addresses or domain names of the computers utilised by the Users who usewww.yellowbrickroad.co.uk, the URI addresses (Uniform Resource Identifier), the time of the request, the method utilised to submit the request to the server, the size of the file received in response, the numerical code indicating the status of the server's answer (successful outcome, error, etc.), the country of origin, the features of the browser and the operating system utilised by theUser, the various time details per visit (e.g., the time spent on each page within the Application) and the details about the path followed within the Application with special reference to the sequence of pages visited, and other parameters about the device operating system and/or the User's IT environment.
The individual using www.yellowbrickroad.co.uk who, unless otherwise specified coincides with the Data Subject.
The natural person to whom the Personal Data refers.
DataProcessor (or Data Supervisor)
DataController (or Owner)
The natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of Personal Data, including the security measures concerning the operation and use ofwww.yellowbrickroad.co.uk. The Data Controller, unless otherwise specified, is the Owner of www.yellowbrickroad.co.uk.
www.yellowbrickroad.co.uk(or this Application)The means by which the Personal Data of the User is collected and processed
The service provided by www.yellowbrickroad.co.uk as described in the relative terms (if available) and on this site/application.
EuropeanUnion (or EU) Unless otherwise specified, all references made within this document to the EuropeanUnion include all current member states to the European Union and the EuropeanEconomic Area.
Small sets of data stored in the User's device.
Latest update: July 23,2018